Inventory Management System

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Inventory Management System

The inventory management system is an automation software to track the Business inventory recording, ordering, purchasing etc. Improve customer service and profitability with real-time access to available inventory, inventory in transit, and inventory costs with an inventory management software from Vuma Africa.

How does it work?

Still, there are many necessary functions that seem in most systems; there are reliable options for inventory management software: With this system, you’ll be able to migrate merchandise between completely different teams and channels and build them simply searchable by kind, name, price, date, supplier, popularity, and lots of alternative filters by Categorization of merchandise. Better yet, the feature ensures full stock management, because it permits you to forecast demand and build correct orders from your vendors.

Because of an inventory management software package, retailers will manage their sales and purchases from the constant system, track orders and stock levels, and even bill and invoice their purchasers. Firms, just use the most regarding inventory management systems is that they eliminate time to waste, and limit the manual efforts required to bill and track projected sales. This is often created attainable by multichannel stock management technology. That optimizes sales in each retail atmosphere wherever it’s applied.

This system integrates barcode scanning technology. This is often the foremost widespread and desired inventory feature that permits the exchange of electronic knowledge and therefore caters to the requirements of worldwide retailers and huge firms. Scanning additionally permits the electronic pursuit of order knowledge and helps retain full inventory, warehouse, and cargo management. Inventory management systems treat knowledge as a dynamic variable and make certain you may keep up to the mark of it for as several things or services as you’re commercialism. Basically, it offers you a simplified and fewer long thanks to the method the standard sales info, now keeping all members of your team updated regarding it.

Centralized Inventory

When you can have the best inventory management software for your warehouses, retail stores and online channels all from a single platform, why go for multiple software? No matter when the sale happens, inventory across all your retail stores and online channels gets updated instantly. Avoid stock-outs and overselling by using our accurate, cloud-based inventory management software platform.

Boost Your Profit

Today is the day of artificial intelligence. The task becomes easy with automated system software. So, manage business functional data with an Inventory management system.

Easy Inventory Control

Inventory management is a vital task for every business organization. We are offering the easiest inventory-controlling system for the betterment of your business.

Business Management

Our system consists of all important parts of the business, such as Invoicing, Product Management, Purchasing records, Supplier & Buyer records, and Stock & Cash flow management systems.

Enrich Your Competency

As a professional, I need to be more competent than to be more confident. Because confidence believes you are but competence makes you able. So, get our automation system and enrich your competence.

Vuma Africa Inventory Management:

Inventory management is perfect for manufacturers, wholesalers and distributors.
Inventory management means a managerial seeking to accumulate and maintain a correct inventory assortment whereas ordering, shipping, handling and connected prices and keeping all records in front of eyes. It additionally involves systems and processes that determine inventory necessities, set targets, offer renewal techniques, report actual and projected inventory standing and handles all functions associated with the pursuit and management of products. This may embody the observance of product replacement into and out of storeroom locations and also the adaptive inventory balances. The primary and foremost objective of inventory management is to control stock levels inside the tangible distribution system, functions to balance the requirement for product accessibility against the requirement for minimizing stock holding and handling the cost.

The inventory management system is an automation software to track the inventory record, ordering, and purchasing. It also maintains the account of suppliers & stock level of warehouses. Many reputed organization is using the inventory management system to avoid inventory overstock & outage.

A complete inventory system aims at accurate reorganization of stock levels and reduces the probability of understock & overstock situations. By efficiently recording quantities across stocking locations,  have insight and be ready to create smarter inventory choices. An automation system provides the mandatory information for the warehouse employee to perform daily tasks and management to own product and monetary insight.


Now, Have you decided to get an Inventory management system? We are offering the most effective one in contrast to the value we receive from you.

Dynamic dashboard:

Inventory is the lifeblood of an organization. We are offering the ultimate inventory management system to take good control over inventory. Our system starts with a responsive & dynamic dashboard. The complete overview of the whole system. Here are the opportunities to get instant access to some important systems like invoicing, POS invoicing, products, customer, sales and stock management systems etc.

The dashboard will show your monthly progress report through a histogram. It also has a graphical presentation of your total customer, supplier, and product amount.

Easy invoicing system:

We make invoicing easier than easiest. Happy invoicing with just a few clicks. In this section, you can create a new invoice, POS invoice and get an easy invoice management system. Here is an option to create a new invoice mentioning Product information, cartoon no, quantity, rate, discount, total amount etc. POS invoicing integrated with barcode tracking technology. Invoice management stores your all invoice in a certain space and you can be able to manage their basis on on-time demand.

Product Management:

By using this module you can bring out your business before your eyes and easily manage your product even while you are sleeping. Product section reserve information including product name, product model, quantity, sales price, supplier price etc. You can also track your product by barcode or QR-code scanning.

CRM system:

While you are making business, it is more important to maintain customer relationships than to sell more. CRM is essential to ensure long-term business growth. We include a customer section to help you manage the customer relationship. This feature includes the following sections:

  • Add customer: Input details about the customers. Their name, address, phone, Email etc.
  • Manage customer: Manage & update the data of your customer.
  • Credit customer: Manage your credit customer data separately.
  • Paid customer: Manage your paid customer data separately.
Category-based management system:

Categorize your every product details based on separate variants with category options. You are getting the following system for this feature:

  • Add category: You can create multiple categories you need.
  • Manage category: Click, update, manage and get specific data about your products.
Supply chain management:

This feature is for reserving supplier data supplier name, address, contribution, and behaviour. We are providing the best structural data on behalf of your supply chain management. This feature includes:

  • Add supplier: Input & reserve supplier details, name, contract, and address.
  • Manage supplier: Manage supplier data edit, erase & modify.
  • Supplier ledger: Maintain supplier status & get ledger. You will also get a ledger supplier & sales basis.
  • Supplier payment: Input supplier payment history.
  • Supplier details: Supplier details show you the supplier’s actual status.
Purchase management:

Purchasing efficiency ensures you more profit. Here is the system for managing your all data, forecasting and taking effective purchasing decisions. Our feature reserves your all data in one place and makes you more competent than your competitor.

Add purchase: Record your purchase details- supplier name, date, invoice no, product details, quantity, stock amount, price etc.
Manage purchase: add, Erase and manage records and get an instant status of your purchase.


This feature accumulates your all supplier, customer, employee and all other details. You can manage your asset and liabilities easily by creating an account according to its name. Here is also a system for total receipt & payment management, you will get a whole-day transaction report in one click. Besides, we affiliate daily closing reporting systems, cash in hand reporting with this feature.

Cash flow management system:

Cash flow is the respiratory function of the business. You may be the failure due to a lack of proper management of your cash- flow. We integrate Bank, Commission, Office loans, and personal loans into four different options to ensure the best cash-flow management. You can control your bank transaction, business & personal debt using these features.

Stock management system:

Our software system makes you able to extend and reduce stock levels for brand-new products, returns, damages, shrinkage, and promotions which additionally works for multi-item stock changes. You can count your inventory on a FIFO-LIFO basis. Here are several sections to provide you with particular data:

  • Stock report: This feature provides you with the stock report including product name, model, quantity, selling price, supplier price, stock out, stock in, stock in hand etc.
  • Supplier-wise stock report: Get a stock report basis on your supplier.
  • Product-wise stock report: Get a stock report basis on your product.
Realtime Report:

To delay making the right decision is an evil decision. We are providing an instant reporting system to take the instant decision. Get day-to-day sales reports, purchase reports, and profit reports instantly. Our on-time reporting system is adjacent to the following options:

  • Today’s report: Get day-to-day Sales & Purchase Reports.
  • Sales report: Sales report based on date, invoice no, customer details etc
  • Purchase Report: Sales report including customer details.
  • Product-wise sales report: Sales report based on inventory details.
  • Invoice-wise profit report: Get an invoice-wise profit report.
Batch Track
Improve product traceability by providing batches to products and keeping track of their movements in Goods receive notes (GRN), sales orders, sales invoices, goods delivery notes (GDN) etc using a warehouse management system. Vuma Africa Inventory system uses serial/batch numbers and expiry dates to track each item in your warehouse.
Pre Build
Pre-builds can combine materials and labour, materials only, or labour only as a single billable item to appear on jobs, quotes and invoices. A pre-build added to a quote/job appears on an invoice as a single billable item. Using Vuma Africa Inventory management software You can bill labour separately or include labour in the pre-build, depending on how you have set up your pre-builds.
Increase your sales by offering more product combinations to sell using the bundling feature. Online inventory software offers to bundle a new product out of existing product from the inventory. Once you deliver a Bundle product stock level of all the individual items is deducted immediately.


Service Item

A service item is not a tangible product, It helps you to track the services you provide such as maintenance, training, AMC, repair charges, service charges etc. While it looks and behaves very similarly to an inventory item, you won’t find any reference to on-hand quantities or inventory asset accounts. But that doesn’t stop you from using a service item in various forms such as quotations, sales orders, and invoices. purchase orders etc. In the Vuma Africa Inventory management system, you can create Non-Inventory/service items within the product master.

Multi UoM

Where units of measurement are concerned, the Vuma Africa Online inventory management system comes with limitless options. From hours to boxes or kilograms. With multiple Units of measurement for a single product, the user has the flexibility to maintain inventory in his choice of UoM.

Stock Alert

Worried about the Orders from your customers that may deplete your Inventory? You can now set up minimum Low Stock Level Alerts and sleep without worrying about Out of Stock orders. Vuma Africa perpetual inventory software automatically adjusts your inventory levels and alerts you in the Dashboard itself when it goes beyond the minimum stock level.

Precise Stock

Avoid product outages and lost sales. Track your inventory, orders, sales and deliveries from anywhere, anytime using our online inventory management software. Some businesses need to track products with the location id. It is especially important for companies with high levels of inventory. If you need to track a lot of the items then assign lot/location ID to items and track them across warehouses, while creating sales orders, purchases and GRN. Location-wise stock arrangements allow the warehouse people to easily pick up the items from the rack against the delivery note/sales invoice.

Stock Transfer & Adjustment

Have multiple warehouses/branches?
Search for the stock levels at your other locations and easily transfer products from one warehouse to another while Vuma Africa warehouse inventory management software automatically adjusts your stock value. Adjust stock levels of products for various reasons such as damaged, internal adjustment, scrapped, and shrinkage. Stock adjustments for multiple products simultaneously are also supported.

Stock Take

Quickly perform full or partial stock takes, perform multiple counts simultaneously and merge them into a single file. Stocktake helps to pinpoint the rate of loss, the cost implications and any discrepancies. Vuma Africa allows using any Scanner to perform on-the-go stock takes on any device through the browser.

Why you should use an Inventory management system?

Getting absolute benefit in the present competitive world it is obligatory to maintain business timely, accurately, competently and according to demand of time and customers. What are your competitors doing to meet the demand of Era? Its need to say that, almost 80% of businesses around the world use business functional software to run their business.

There are several points of inventory management software package explanation from the usage of the quality inventory management software package, as well as the correct distribution of products and services, prompt client service, and quicker and safer deal closure. With the ideal state of affairs, our inventory management system is a cloud-based application but you can manage it both online & offline,well-integrated with an open source management software package, and out there to use on mobile devices for the wants of enormous and redistributed groups.

Business scholars consider an Inventory management system essential for the following points:
A lot of stock locations you have got to manipulate, the harder it becomes to manage orders and direct products to the proper customers. With associated adequate warehouse tools in situ, you may be ready to track the supply of all products and services, and so maintain customers promptly upon the standing of their orders.

Smart inventory management is the innovation pillar of any healthy business because it saves each the time and energy required to manage stock manually. With a cooperative system in action, your staff cannot write daily reports and run back and forth through them to relinquish customers a solution, however rather have information prepared and frequently updated on their devices.

Several corporations report vital improvement in their sales level upon implementing their initial inventory management system. This can be, therefore as a result of correct inventory prevents you from losing customers, and minimizes common human mistakes like reportage products out of stock and referring purchasers to completely different stores.

The more important thing about inventory management software packages is having the ability to hit delivery deadlines and keep up customers from waiting for their delivery time. Advanced programs can even involve them within the system, giving them a delivery status of the standing of order, and permitting them to trace the product movement from purchase to arrival.

The other accumulative affix of smart inventory systems is that they automatically adapt to unforeseen spikes in your sales, and you get to twinge them in line with unforeseen spikes and drops. Besides, the absolute benefit is that you may conjointly get the status of your product that prepares, packs, and ships products for you.

With customized service and correct responses at any moment of your time, your customers are a lot more glad than ever. They’re going to be ready to track the standing of shipped orders, while not facing the danger of a late notice that the merchandise they expect isn’t any longer out there.

Inventory management systems assist you to set up ahead and become a lot of proactive, as they track the standing of your product, manage negative trends and opportunities, and retrieve very important historical information to predict the progress of your sales. In fact, inventory tools are unit most of the time jam-choked with analytic options that free it slow and still realize all necessary indicators that live your productivity.